Administrative Assistant

Dr. Karen Steele and associates is seeking an administrative assistant to work in our psychology practice 2 to 3 full days a week starting in August. The job involves scoring tests, summarizing case histories, entering data, opening new cases, preparing intake materials, reading and proofing reports, invoicing, and contacting families. It's a great fit for someone who has an interest in child and adolescent psychology or social work.

Key Responsibilities:

  • Preparation and maintenance of files and tracking systems (computer and hard copy) for all new and existing clients
  • Scoring tests
  • Summarizing client histories
  • Preparing client materials
  • Formatting, reviewing and editing reports
  • Correspondence with clients
  • Invoicing, bill payments, banking, and all record-keeping of accounting using accounting software
  • Monitoring and purchasing of supplies

Candidate Must Possess:

  • A strong command of English, good writing skills
  • An undergraduate degree
  • Exceptional attention to detail
  • The ability to multitask and prioritize many tasks
  • Advanced knowledge of Microsoft Word is essential
  • A professional demeanour with sensitivity to client privacy
  • A knoweldge of some bookkeeping software (e.g. QuickBooks) is an asset but not required
  • A psychology background is hepful, but not necessary

Candidates must be able to commit to a minimum of 2 years

Please submit your resume to by June 20, 2018.